---
title: "How to Transition from Box to Papermark"
lang: en
canonical_url: https://www.papermark.com/blog/transition-from-box-to-papermark
last_updated: 2026-02-28
published: 2024-08-28
category: [uncategorized]
author: "Papermark Team"
summary: "Learn how to seamlessly migrate your files and folders from Box to Papermark. This step-by-step guide will help you export your Box content and set up a more modern, cost-effective document sharing solution."
---

# How to Transition from Box to Papermark

Making the switch from Box to Papermark can streamline your document sharing workflow while providing enhanced analytics and security features. This guide will walk you through the migration process step by step.

## What you need to know about migrating from Box

- Box allows both single and bulk downloads
- Keyboard shortcuts can help with selection
- Files are downloaded as ZIP archives for multiple items
- Migration can be done in batches
- Papermark provides modern alternatives to Box features

## Step 1: Export your Box content

1. For individual files:
   - Click next to the file's name to select it
   - Click the download icon in the action toolbar
   - Save the file to your local system

2. For multiple files and folders:
   - Use Shift+click to select multiple items
   - Use Ctrl+A to select all items in a folder
   - Click "Download" to get a ZIP archive

Pro tips for bulk selection:
- Clear current selections first
- Scroll to the top of the list
- Let the display update completely
- Scroll down slowly to ensure all items load
- Use Ctrl+A after all items are visible

![Box Interface](https://img.papermarkassets.com/upload/file_5nFxrpgADVEuNnWZsbUpmq-Screenshot-2025-08-28-at-13.30.14.png)

The Box interface shows the action toolbar where you'll find the download options. The download icon appears in the top-right after selecting files or folders.

## Step 2: Prepare your files for Papermark

Before uploading to Papermark, organize your files. Papermark supports:

- PDF documents (.pdf)
- Microsoft Office files (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
- Spreadsheets (.csv, .ods)
- Images (.png, .jpg, .jpeg)
- Videos (.mp4, .mov, .avi, .webm)
- CAD files (.dwg, .dxf)
- Compressed files (.zip)
- And more

## Step 3: Upload to Papermark

1. Log in to your Papermark account
2. Navigate to "Documents" in the sidebar
3. Click "Add Document" in the top right corner

![Papermark Documents Interface](https://img.papermarkassets.com/upload/file_Y9AmicnQTqZV5EkvZXgL6N-Screenshot-2025-08-27-at-16.04.00.png)

4. You can then:
   - Upload individual files by clicking or dragging
   - Create folders to organize your documents
   - Upload multiple files simultaneously
   - Maintain folder structure when dragging folders

![Papermark Upload Interface](https://img.papermarkassets.com/upload/file_Qb3zsvQB2tqT7GzjuZGjZa-Screenshot-2025-08-27-at-15.56.35.png)

## Step 4: Set up your data rooms

1. Create a new data room:
   - Click "New Data Room"
   - Name your data room
   - Add a description (optional)

![Papermark Data Room Interface](https://img.papermarkassets.com/upload/file_HUNZeo3bjDu1xfGrMNTDQc-Screenshot-2025-08-27-at-16.08.32.png)

2. Organize your documents:
   - Create folders to match your Box structure
   - Upload documents to specific folders
   - Set viewing permissions

![Papermark Data Room Organization](https://img.papermarkassets.com/upload/file_P2Mfa7xf44WH5Rnra9FugR-Screenshot-2025-08-27-at-16.08.49.png)

## Box vs Papermark comparison

| Feature | Box | Papermark |
| --- | --- | --- |
| Document sharing | Complex permission system | Simple link sharing with granular controls |
| Analytics | Basic file access logs | Detailed page-by-page engagement tracking |
| User interface | Traditional enterprise UI | Modern, intuitive design |
| Bulk operations | Manual selection required | Simple drag-and-drop bulk uploads |
| Data rooms | Folder-based sharing | Purpose-built data rooms with analytics |
| Watermarking | Basic watermarking | Dynamic, viewer-specific watermarks |
| Setup time | Complex enterprise setup | Instant setup, no IT needed |

## Use cases for migration

- **Investment teams:** Share pitch decks with engagement analytics
- **Sales teams:** Track prospect engagement on sales materials
- **Legal departments:** Secure document sharing with audit trails
- **Due diligence:** Create professional data rooms with analytics
- **Client portals:** Share documents with branded experience

## FAQ

### How do I handle large Box folders?

For large folders, use the bulk selection tips to ensure all files are properly selected before downloading. Then upload to Papermark in batches if needed.

### Will my folder structure be preserved?

Yes, Papermark maintains your folder hierarchy when you upload folders. You can recreate your Box structure exactly as needed.

### What about Box Notes?

Export Box Notes as PDFs before migrating. Papermark supports PDF viewing with enhanced analytics and sharing features.

### Can I migrate Box shared links?

While Box links won't transfer directly, Papermark makes it easy to create new shareable links with more features like engagement tracking.

### What happens to my Box permissions?

While Box permissions won't transfer directly, Papermark offers intuitive access controls that you can set up quickly for your documents and data rooms.

### How do I handle version history?

Download the latest versions from Box, and use Papermark's version control to manage future updates.

## Conclusion

Transitioning from Box to Papermark offers an opportunity to modernize your document sharing workflow while maintaining professional security and control. With Papermark's intuitive interface and powerful features, you can manage your documents more efficiently and gain deeper insights into document engagement.

---

_Markdown version of [this article](https://www.papermark.com/blog/transition-from-box-to-papermark) for AI agents and LLMs._
_More Papermark content: [llms.txt](https://www.papermark.com/llms.txt) · [full index](https://www.papermark.com/llms-full.txt)._