---
title: "How to Transition from Datasite to Papermark"
lang: en
canonical_url: https://www.papermark.com/blog/transition-from-datasite-to-papermark
last_updated: 2026-06-14
published: 2024-08-28
category: [uncategorized]
author: "Papermark Team"
summary: "Learn how to seamlessly migrate your data rooms and documents from Datasite to Papermark with this step-by-step guide. Discover how to export your Datasite content and set up a more cost-effective document sharing environment in Papermark."
---

# How to Transition from Datasite to Papermark

Paying $0.60 per page with Datasite and spending weeks on complex implementation and training? This guide will walk you through migrating to Papermark, where you'll get unlimited storage for €99/month and a familiar interface that feels like Google Drive.

Learn why businesses are [switching from Datasite's page-based pricing](https://www.papermark.com/blog/datasite-virtual-data-room-overview.md) to Papermark's modern platform with 5-minute setup and zero training required.

## What you need to know about migrating from Datasite

- Multiple download methods require different permissions
- Bulk downloads have file size and quantity limitations
- Document access requires specific user roles
- Watermarking settings need manual reconfiguration
- All sharing settings need to be recreated after migration

Want to see how much you could save by switching? Use our [data room cost calculator](https://www.papermark.com/data-room-price) to compare pricing.

## Step 1: Export your Datasite content

1. For complete data room export:
   - Navigate to your data room
   - Select documents or folders
   - Click "Download" in the toolbar
   - Choose download options:
     * Download as ZIP
     * Include document metadata
     * Apply document protection
   - Wait for download preparation
   - Download when ready

2. For individual documents:
   - Navigate to the document
   - Click the download icon
   - Select download format
   - Choose protection settings
   - Download the file

**Important notes:**
- Downloads require specific permissions
- Some files may need format conversion
- Protected documents maintain watermarks
- Downloads include audit trail information

## Step 2: Prepare your files for Papermark

Before uploading to Papermark, organize your files. Papermark supports:

- PDF documents (.pdf)
- Microsoft Office files (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
- Spreadsheets (.csv, .ods)
- Images (.png, .jpg, .jpeg)
- Videos (.mp4, .mov, .avi, .webm)
- CAD files (.dwg, .dxf)
- Compressed files (.zip)
- And more

## Step 3: Upload to Papermark

1. Log in to your Papermark account
2. Navigate to "Documents" in the sidebar
3. Click "Add Document" in the top right corner

![Papermark Documents Interface](https://img.papermarkassets.com/upload/file_Y9AmicnQTqZV5EkvZXgL6N-Screenshot-2025-08-27-at-16.04.00.png)

4. You can then:
   - Upload individual files by clicking or dragging
   - Create folders to organize your documents
   - Upload multiple files simultaneously
   - Maintain folder structure when dragging folders

![Papermark Upload Interface](https://img.papermarkassets.com/upload/file_Qb3zsvQB2tqT7GzjuZGjZa-Screenshot-2025-08-27-at-15.56.35.png)

The Documents page shows you all your files in one place, with details like:
- Number of folders and documents
- Creation dates
- View counts
- Quick access to sharing options

## Step 4: Set up secure sharing

1. Configure document settings:
   - Set up viewing permissions
   - Enable watermarking if needed
   - Configure access controls
   - Set expiration dates

2. Create data rooms (if needed):
   - Click "New Data Room"
   - Organize documents into folders
   - Set granular permissions
   - Enable NDA requirements

![Papermark Data Room Interface](https://img.papermarkassets.com/upload/file_HUNZeo3bjDu1xfGrMNTDQc-Screenshot-2025-08-27-at-16.08.32.png)

## Datasite vs Papermark comparison

| Feature | Datasite | Papermark |
| --- | --- | --- |
| Pricing model | Complex, per-project pricing | €99/month, all features included |
| Setup time | Requires training sessions | Instant setup, no training needed |
| Document analytics | Basic tracking | Page-level engagement analytics |
| Security features | Complex permission system | Intuitive security controls |
| User interface | Traditional enterprise UI | Modern, intuitive interface |
| Data rooms | Per-project pricing | Unlimited rooms included |
| Storage limits | Project-based limits | Unlimited storage |
| Self-hosting | Not available | Available (open-source) |
| White labeling | Limited options | Complete customization |
| Implementation | Complex enterprise setup | 3-minute self-service setup |

## Use cases for migration

- **Investment firms:** Share pitch decks with better tracking and analytics
- **Sales teams:** Distribute materials without complex permissions
- **Legal teams:** Maintain document security with simpler controls
- **Marketing teams:** Track engagement without technical barriers
- **Consultants:** Share deliverables with professional presentation

Want to see how Papermark compares to other VDR providers? Check out our [data room features comparison](https://www.papermark.com/data-room.md) or try our [virtual data room pricing calculator](https://www.papermark.com/data-room-price).

## FAQ

### What happens to my Datasite permissions?

While Datasite permissions won't transfer directly, Papermark offers a more intuitive permission system that you can quickly reconfigure.

### Can I keep my folder structure when migrating?

Yes, Papermark allows you to maintain your folder structure when uploading documents through drag-and-drop or bulk upload.

### Do I need training to use Papermark?

No, unlike Datasite's mandatory training, Papermark's intuitive interface can be learned in minutes without formal training.

### What about document protection?

Papermark provides comprehensive document protection including watermarking and access controls, without requiring complex setup.

### Can I migrate activity logs?

While historical logs won't transfer, you can export your Datasite audit trails for record-keeping before migration.

### Will my documents maintain their security?

Yes, Papermark provides robust security features including watermarking, NDAs, and access controls in a more user-friendly way.

## Conclusion

Transitioning from Datasite to Papermark streamlines your document sharing workflow while maintaining enterprise-grade security. While Datasite focuses on traditional enterprise features with complex pricing and mandatory training, Papermark provides a modern, intuitive platform that's powerful yet easy to use. The migration process is straightforward, and the benefits of improved usability and comprehensive document insights make it a valuable upgrade for businesses of all sizes.

---

_Markdown version of [this article](https://www.papermark.com/blog/transition-from-datasite-to-papermark) for AI agents and LLMs._
_More Papermark content: [llms.txt](https://www.papermark.com/llms.txt) · [full index](https://www.papermark.com/llms-full.txt)._