---
title: "How to Transition from Digify to Papermark"
lang: en
canonical_url: https://www.papermark.com/blog/transition-from-digify-to-papermark
last_updated: 2026-02-28
published: 2024-08-28
category: [uncategorized]
author: "Papermark Team"
summary: "Learn how to seamlessly migrate your data rooms and documents from Digify to Papermark with this step-by-step guide. Discover how to export your Digify content and set up a more intuitive document sharing environment in Papermark."
---

# How to Transition from Digify to Papermark

Feeling constrained by Digify's limited data rooms (3 in Pro, 10 in Team) and storage caps (100GB/500GB)? This guide will walk you through migrating to Papermark, where you'll get unlimited data rooms and storage, plus flexible team seats for seamless collaboration.

Learn why businesses are [switching from Digify's restrictive plans](https://www.papermark.com/blog/digify-dataroom-overview.md) to Papermark's all-inclusive platform with no artificial limitations.

## What you need to know about migrating from Digify

- Data room exports require owner/co-owner permissions
- Export process can take up to 10 minutes
- PDF downloads include watermarks by default
- Original file formats are only available with specific permissions
- All sharing settings need to be reconfigured after migration

## Step 1: Export your Digify content

1. For complete data room export:
   - Enter your data room
   - Click "Settings" in the top-right corner
   ![Digify Data Room Export Step 1](https://img.papermarkassets.com/upload/file_PjMK7iBdvVABDtrWtkYHw4-Screenshot-2025-09-26-at-15.10.05.png)

   - Navigate to "Export" in the left sidebar
   ![Digify Data Room Export Step 2](https://img.papermarkassets.com/upload/file_GRETCRmjYUajn4YktD1UQ8-Screenshot-2025-09-26-at-15.10.57.png)

   - Click "Export Data Room"
   ![Digify Data Room Export Step 3](https://img.papermarkassets.com/upload/file_9dVvyt8Zd4rThN3EfyXnXS-Screenshot-2025-09-26-at-15.11.05.png)

   - Wait for email with download link (up to 10 minutes)

2. For individual files:
   - Go to the "Files" section
   - Click three dots (...) beside the file
   - Select "Download"

3. For multiple files:
   - Select checkboxes for desired files
   - Click "Download" in the floating menu
   - Files will be downloaded as a .zip file

**Important notes:**
- Only data room owners/co-owners can export all files
- Contributors need specific download permissions
- PDF downloads include watermarks if enabled
- Original format downloads bypass watermarks

## Step 2: Prepare your files for Papermark

Before uploading to Papermark, organize your files. Papermark supports:

- PDF documents (.pdf)
- Microsoft Office files (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
- Spreadsheets (.csv, .ods)
- Images (.png, .jpg, .jpeg)
- Videos (.mp4, .mov, .avi, .webm)
- CAD files (.dwg, .dxf)
- Compressed files (.zip)
- And more

## Step 3: Upload to Papermark

1. Log in to your Papermark account
2. Navigate to "Documents" in the sidebar
3. Click "Add Document" in the top right corner

![Papermark Documents Interface](https://img.papermarkassets.com/upload/file_Y9AmicnQTqZV5EkvZXgL6N-Screenshot-2025-08-27-at-16.04.00.png)

4. You can then:
   - Upload individual files by clicking or dragging
   - Create folders to organize your documents
   - Upload multiple files simultaneously
   - Maintain folder structure when dragging folders

![Papermark Upload Interface](https://img.papermarkassets.com/upload/file_Qb3zsvQB2tqT7GzjuZGjZa-Screenshot-2025-08-27-at-15.56.35.png)

The Documents page shows you all your files in one place, with details like:
- Number of folders and documents
- Creation dates
- View counts
- Quick access to sharing options

## Step 4: Set up secure sharing

1. Configure document settings:
   - Set up viewing permissions
   - Enable watermarking if needed
   - Configure access controls
   - Set expiration dates

2. Create data rooms (if needed):
   - Click "New Data Room"
   - Organize documents into folders
   - Set granular permissions
   - Enable NDA requirements

![Papermark Data Room Interface](https://img.papermarkassets.com/upload/file_HUNZeo3bjDu1xfGrMNTDQc-Screenshot-2025-08-27-at-16.08.32.png)

## Digify vs Papermark comparison

| Feature | Digify | Papermark |
| --- | --- | --- |
| File downloads | PDF-only for most users | Original formats preserved |
| Export process | Up to 10 minutes wait | Instant downloads |
| Document analytics | Basic activity log | Comprehensive analytics on all plans |
| Security features | Fixed watermarking | Dynamic watermarking, NDA, granular permissions |
| Viewer tracking | Basic activity tracking | Detailed viewer analytics and engagement tracking |
| Data rooms | Complex permission system | Intuitive access controls |
| Access control | Role-based permissions | Flexible permission system with custom roles |
| Self-hosting option | Not available | Available (open-source) |
| White labeling | Limited branding options | Complete white-label solution |
| Document engagement | Basic tracking | Real-time engagement analytics |

## Use cases for migration

- **Investment firms:** Share pitch decks with better tracking and analytics
- **Sales teams:** Distribute materials without format restrictions
- **Legal teams:** Maintain document security with flexible watermarking
- **Marketing teams:** Track engagement across original file formats
- **Consultants:** Share deliverables with professional presentation

## FAQ

### What happens to my Digify watermarks?

While Digify watermarks won't transfer, Papermark offers more flexible dynamic watermarking that you can configure during upload.

### Can I keep my folder structure when migrating?

Yes, Papermark allows you to maintain your folder structure when uploading documents through drag-and-drop or bulk upload.

### How do I handle existing shared links?

You'll need to create new sharing links in Papermark. We recommend informing your stakeholders about the transition.

### What about my data room permissions?

While you'll need to set up new permissions in Papermark, our intuitive interface makes it easier to manage access controls.

### Can I migrate activity logs?

While historical logs won't transfer, you can export your Digify activity logs for record-keeping before migration.

### Will documents maintain their original format?

Yes, Papermark preserves original file formats while still offering security features like watermarking and access controls.

## Conclusion

Transitioning from Digify to Papermark streamlines your document sharing workflow while maintaining professional-grade security. While Digify focuses on restrictive sharing and format conversion, Papermark provides a more flexible approach with enhanced analytics and engagement tracking. The migration process is straightforward, and the benefits of improved usability and comprehensive document insights make it a valuable upgrade for businesses.

---

_Markdown version of [this article](https://www.papermark.com/blog/transition-from-digify-to-papermark) for AI agents and LLMs._
_More Papermark content: [llms.txt](https://www.papermark.com/llms.txt) · [full index](https://www.papermark.com/llms-full.txt)._