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SharePoint vs Dropbox

A comprehensive comparison of features, pricing, and capabilities to help you choose the right document sharing solution in 2025.

SharePoint
Dropbox
SharePoint
Dropbox
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SharePoint vs Dropbox: Quick feature comparison
Compare key features and capabilities

  • Features
  • SharePoint
  • Dropbox
Core Focus
Document management & collaboration
File sync & collaboration
Starting Price
$5/user/month
$12/user/month
Free Trial
30 days
30 days
Analytics
Basic
Basic
Integrations
Microsoft 365, Teams, Power Automate
3,000+ apps
Version History
Yes
30-180 days
Watermarking
No
No
Password Protected Links
Yes
Yes
Custom Branding
Yes
No
Maximum File Upload
250GB/file
2GB (free) / 100GB (paid)

SharePoint: Document Management & Collaboration

SharePoint, part of Microsoft 365, is a robust document management and collaboration platform. It enables teams to create, store, organize, and share documents securely, with deep integration into Microsoft Teams, Office, and workflow automation. SharePoint is ideal for organizations needing structured document libraries, permissions, and workflow customization.

SharePoint interface

Dropbox: File Sync & Collaboration Platform

Dropbox is a cloud-based file storage and collaboration tool used for general document sharing and backup. It offers a familiar interface, folder structure, version control, and basic permissions. Dropbox is best for teams needing simple, broad file sharing and collaboration, but lacks advanced analytics and compliance features required for high-stakes deals.

Dropbox interface

SharePoint vs Dropbox pricing comparison
Compare pricing plans and features

SharePoint Plans

Starting from
$5/user/mo
Plan 1$5/user/month
Business Standard$12.50/user/month
Microsoft 365 Copilot$30/user/month

Dropbox Plans

Starting from
$12/user/mo
Plus$12/user/month
Professional$20/month
Standard$18/user/month
Advanced$30/user/month

Best use cases for SharePoint

SharePoint is ideal for organizations that need structured document management, workflow automation, and deep integration with Microsoft 365. It's especially valuable for enterprises, legal, HR, and project management teams.

  • Enterprise document management
  • Workflow automation and permissions
  • Integration with Teams and Office

Best use cases for Dropbox

Dropbox is best for teams and individuals who need reliable file storage, backup, and broad sharing/collaboration. It's perfect for creative teams, remote work, and organizations that value simplicity and ease of use.

  • File storage and backup
  • Team collaboration and sharing
  • Creative and remote teams

SharePoint vs Dropbox: Which is right for you?

SharePoint and Dropbox serve different primary purposes, making them suitable for different use cases:

Choose SharePoint if: You need structured document management, workflow automation, and deep integration with Microsoft 365 for your organization.

Choose Dropbox if: You need simple, reliable file storage, backup, and broad sharing/collaboration for teams or individuals.

What both SharePoint and Dropbox lack (but Papermark has):

  • Free and open-source option
  • Self-hosted deployment
  • Full control over data/privacy
  • Community-driven development and transparency
  • Modern, developer-friendly platform
  • Flexible branding and customization
  • Real-time analytics and API access

Consider Papermark if: You want a modern alternative that combines secure document sharing with advanced analytics and open-source flexibility.