Top 5 Intralinks Alternatives in 2025

While Intralinks is a well-known name in the virtual data room (VDR) space, several modern alternatives offer comparable or superior features at different price points. Here's our comparison of the top 5 Intralinks alternatives in 2025.

Detailed comparison of Intralinks alternatives

1. Papermark

Papermark is a modern, open-source virtual data room solution that offers enterprise-grade features at a fraction of the cost. Starting at €0/month for the Free plan, it provides unlimited data rooms, advanced security features, and AI-powered document insights.

• Unlimited data rooms and documents
• Page-level analytics and engagement tracking
• Custom domain and complete white-labeling
• Dynamic watermarking and NDA agreements
• Screenshot protection and granular permissions
• Self-hosted option available
• GDPR, HIPAA, and CCPA compliant

2. Datasite

Formerly known as Merrill DataSite, Datasite is an enterprise-focused VDR solution designed for M&A, financing, and restructuring transactions. It follows a page-based pricing model starting at $0.60 per page, with costs potentially reaching up to $720,000 for larger implementations (10 GB plan). According to user reviews, while the platform offers robust features, its complex pricing structure can be challenging for smaller organizations.

• AI-powered categorization and indexing with 10+ language translation
• End-to-end encryption with customizable watermarks
• Comprehensive Q&A workflow management system
• Real-time activity monitoring and engagement tracking
• Mobile app for on-the-go access
• OCR technology and smart redaction features

3. iDeals

iDeals Virtual Data Room is a secure online repository and collaboration platform designed for M&A teams, legal advisors, and finance professionals. While it offers robust features, its pricing structure starts at $500/month with limited storage (0.5 GB) and one data room per project.

• Granular document permissions with seven key permission types
• Advanced security features including fence view and multi-factor authentication
• Comprehensive Q&A workflow management system
• Mobile app for iOS and Android
• Document version control and audit trails
• Real-time activity monitoring

4. Box

Box offers an enterprise-grade cloud platform for secure document sharing and content management. Starting at €18/user/month (minimum 3 users), it provides comprehensive document sharing capabilities with varying features across different pricing tiers.

• Unlimited storage on all business plans
• Tiered file upload limits (5-150 GB based on plan)
• Integration with over 1,500 applications
• Advanced security and compliance features
• Enterprise-grade encryption and access controls
• Custom branding on Enterprise Plus plan

5. Google Drive

While not a traditional VDR solution, Google Drive offers basic document sharing and collaboration features at an affordable price point. Starting at €1.99/month for 100GB storage (or 15GB free), it provides a familiar interface for teams already using Google Workspace. However, it lacks many specialized VDR features needed for secure deal management. Learn more about Google Drive's analytics and activity tracking capabilities.

• Tiered storage options from 15GB (free) to 10TB+ (premium)
• Basic activity tracking through Activity dashboard
• File-level sharing permissions and access controls
• Large file support (up to 750GB per file)
• Real-time collaboration tools
• Integration with Google Workspace apps
• Basic audit trails and viewer tracking
• Two-factor authentication support

How to Choose the Right Alternative

When selecting an Intralinks alternative, consider these key factors to ensure you choose a solution that best fits your organization's needs:

1. Budget and Pricing Structure

• Consider total cost of ownership including per-user fees and storage costs
• Compare pricing models: monthly subscriptions vs. per-page pricing
• Evaluate scalability costs as your team grows
• Factor in potential hidden costs like setup fees or additional features

2. Security and Compliance Requirements

• Assess encryption standards and data protection measures
• Verify compliance certifications (GDPR, HIPAA, etc.)
• Review access control capabilities and user permissions
• Evaluate document protection features like watermarking and DRM

3. Ease of Use and Implementation

• Consider the learning curve for your team and external users
• Evaluate the user interface and navigation experience
• Check availability of training resources and support
• Assess setup time and implementation requirements

4. Integration and Compatibility

• Verify compatibility with your existing tools and workflows
• Check available API access and customization options
• Review mobile access capabilities and limitations
• Assess third-party integration options

5. Storage and Scalability

• Compare storage limits and upgrade options
• Evaluate file size restrictions and supported formats
• Consider future growth requirements
• Assess data room and project limitations

Conclusion

While Intralinks has been a long-standing player in the virtual data room space, modern alternatives offer comparable or superior features at more competitive price points. Whether you need a full-featured VDR solution like Datasite or iDeals, or a more flexible platform like Papermark or Box, the key is matching the solution to your specific needs and budget.

For organizations seeking a balance of security, functionality, and cost-effectiveness, Papermark stands out with its modern interface, unlimited storage, and comprehensive security features at a fraction of the cost of traditional VDR providers.