Top 5 Intralinks Alternatives in 2025

While Intralinks is a well-known name in the virtual data room (VDR) space, several modern alternatives offer comparable or superior features at different price points. Here's our comparison of the top 5 Intralinks alternatives in 2025.

Detailed comparison of Intralinks alternatives

1. Papermark

Papermark is a modern, open-source virtual data room solution that offers enterprise-grade features at a fraction of the cost. Starting at €0/month for the Free plan, it provides unlimited data rooms, advanced security features, and AI-powered document insights.

Papermark features

• Unlimited data rooms and documents
• Page-level analytics and engagement tracking
• Custom domain and complete white-labeling
• Dynamic watermarking and NDA agreements
• Screenshot protection and granular permissions
• Self-hosted option available
• GDPR, HIPAA, and CCPA compliant

Papermark pricing

• Free Plan: €0/month - Basic features for trying out Papermark
• Pro Plan: €24/month - Advanced features for individuals and small teams
• Business: €59/month - Full feature set for growing businesses
• Data Rooms: €99/month - Enterprise-grade data room capabilities

Papermark reviews

• G2 Rating: 5/5 (16 reviews)
• Customer Support: 5/5
• Ease of Use: 4.9/5
• Praised for modern interface and competitive pricing

Papermark best use cases

• Startups and SMBs looking for cost-effective VDR solutions
• Companies requiring unlimited data room creation
• Teams needing detailed document analytics
• Organizations prioritizing modern UI and user experience

2. Datasite

Formerly known as Merrill DataSite, Datasite is an enterprise-focused VDR solution designed for M&A, financing, and restructuring transactions. It follows a page-based pricing model starting at $0.60 per page, with costs potentially reaching up to $720,000 for larger implementations (10 GB plan). According to user reviews, while the platform offers robust features, its complex pricing structure can be challenging for smaller organizations.

Datasite features

• AI-powered categorization and indexing with 10+ language translation
• End-to-end encryption with customizable watermarks
• Comprehensive Q&A workflow management system
• Real-time activity monitoring and engagement tracking
• Mobile app for on-the-go access
• OCR technology and smart redaction features

Datasite pricing

• Per-page pricing model starting at $0.60 per page
• Large implementations can reach $720,000 (10 GB plan)
• Custom enterprise pricing available

Datasite reviews

• G2 Rating: 4.5/5 (270 reviews)
• Capterra Rating: 4.7/5 (114 reviews)

Datasite best use cases

• Large enterprise M&A transactions
• Complex due diligence processes
• Multi-language deal rooms
• Organizations requiring advanced AI features

3. iDeals

iDeals Virtual Data Room is a secure online repository and collaboration platform designed for M&A teams, legal advisors, and finance professionals. While it offers robust features, its pricing structure starts at $500/month with limited storage (0.5 GB) and one data room per project.

iDeals features

• Granular document permissions with seven key permission types
• Advanced security features including fence view and multi-factor authentication
• Comprehensive Q&A workflow management system
• Mobile app for iOS and Android
• Document version control and audit trails
• Real-time activity monitoring

iDeals pricing

• Three plans available: Core, Premier, and Enterprise
• Pricing not publicly available - contact sales
• Custom pricing based on features and users needed

iDeals reviews

• G2: 4.7/5 (600 reviews)
• Capterra Rating: 4.8/5 (300 reviews)

iDeals best use cases

• Mid-size M&A transactions
• Legal due diligence
• Financial advisory services
• Teams requiring strict document control

4. Box

Box offers an enterprise-grade cloud platform for secure document sharing and content management. Starting at €18/user/month (minimum 3 users), it provides comprehensive document sharing capabilities with varying features across different pricing tiers.

Box features

• Unlimited storage on all business plans
• Tiered file upload limits (5-150 GB based on plan)
• Integration with over 1,500 applications
• Advanced security and compliance features
• Enterprise-grade encryption and access controls
• Custom branding on Enterprise Plus plan

Box pricing

• Business: €18/user/month (minimum 3 users, starting at €54/month total)
• Business Plus: €30/user/month
• Enterprise: €42/user/month
• Enterprise Plus: Custom pricing with advanced features

Box reviews

• G2: 4.2/5 (4000+ reviews)
• Capterra: 4.4/5 (5000+ reviews)
• Security: 4.6/5
• Integration Capabilities: 4.7/5

Box best use cases

• Enterprise content management
• Cross-platform collaboration
• Teams using multiple third-party apps
• Organizations needing scalable storage

5. Google Drive

While not a traditional VDR solution, Google Drive offers basic document sharing and collaboration features at an affordable price point. Starting at €1.99/month for 100GB storage (or 15GB free), it provides a familiar interface for teams already using Google Workspace. However, it lacks many specialized VDR features needed for secure deal management. Learn more about Google Drive's analytics and activity tracking capabilities.

Google Drive features

• Tiered storage options from 15GB (free) to 10TB+ (premium)
• Basic activity tracking through Activity dashboard
• File-level sharing permissions and access controls
• Large file support (up to 750GB per file)
• Real-time collaboration tools
• Integration with Google Workspace apps
• Basic audit trails and viewer tracking
• Two-factor authentication support

Google Drive pricing

• Free: 15GB storage
• Basic: €1.99/month for 100GB
• Premium plans up to 10TB+ available

Google Drive reviews

• G2 Rating: 4.8/5 stars
• Praised for ease of use and collaboration
• Limited VDR-specific features noted

Google Drive best use cases

• Small team collaboration
• Basic document sharing needs
• Google Workspace users
• Budget-conscious organizations

How to Choose the Right Alternative

When selecting an Intralinks alternative, consider these key factors to ensure you choose a solution that best fits your organization's needs:

1. Budget and Pricing Structure

• Consider total cost of ownership including per-user fees and storage costs
• Compare pricing models: monthly subscriptions vs. per-page pricing
• Evaluate scalability costs as your team grows
• Factor in potential hidden costs like setup fees or additional features

2. Security and Compliance Requirements

• Assess encryption standards and data protection measures
• Verify compliance certifications (GDPR, HIPAA, etc.)
• Review access control capabilities and user permissions
• Evaluate document protection features like watermarking and DRM

3. Ease of Use and Implementation

• Consider the learning curve for your team and external users
• Evaluate the user interface and navigation experience
• Check availability of training resources and support
• Assess setup time and implementation requirements

4. Integration and Compatibility

• Verify compatibility with your existing tools and workflows
• Check available API access and customization options
• Review mobile access capabilities and limitations
• Assess third-party integration options

5. Storage and Scalability

• Compare storage limits and upgrade options
• Evaluate file size restrictions and supported formats
• Consider future growth requirements
• Assess data room and project limitations

Conclusion

While Intralinks has been a long-standing player in the virtual data room space, modern alternatives offer comparable or superior features at more competitive price points. Whether you need a full-featured VDR solution like Datasite or iDeals, or a more flexible platform like Papermark or Box, the key is matching the solution to your specific needs and budget.

For organizations seeking a balance of security, functionality, and cost-effectiveness, Papermark stands out with its modern interface, unlimited storage, and comprehensive security features at a fraction of the cost of traditional VDR providers.