How to Create a Notion Data Room and Share it with Custom Domain

Data rooms are essential for businesses sharing sensitive information with stakeholders. While Notion offers a great platform for organizing data, combining it with Papermark's security features creates a powerful, secure data room solution. This guide will walk you through creating a data room in Notion and sharing it securely using Papermark.

Quick Recap of Steps

1. Set up Notion workspace: Organize your data room structure in Notion.
2. Populate your data room: Add relevant documents and information to your Notion pages.
3. Create a Papermark account: Sign up for Papermark to enable secure sharing.
4. Connect Notion to Papermark: Link your Notion data room to Papermark.
5. Configure sharing settings: Set up security and access controls in Papermark.
6. Connect custom domain: Add a custom domain for your Papermark link.
7. Share your data room: Distribute the secure link to authorized parties.
8. Track time and views: Monitor engagement and analytics for your data room.

Creating Your Notion Data Room

1. Set up Notion workspace

Start by creating a new page in Notion to serve as your data room's homepage:

1. Open Notion and click "New page" in the sidebar.
2. Name your page (e.g., "Company Data Room").
3. Use the "Add a block" menu to create sections for different categories of information.

2. Populate your data room

Organize your data into logical sections:

• Financial documents
• Legal agreements
• Company policies
• Product information
• Market research

Use Notion's features like tables, databases, and linked pages to structure your information effectively.

Sharing Your Notion Data Room with Papermark

Now that your Notion data room is set up, let's explore how Papermark enhances its security and functionality.

3. Create a Papermark account

1. Visit Papermark's website and sign up for an account.
2. Complete the registration process.

4. Connect Notion Data Room to Papermark

1. In Papermark, navigate to the dashboard.
2. Click on "Add New Document"
3. Choose "Connect Notion" and follow the prompts to link your Notion workspace.
4. Select the page that serves as your data room's homepage.

All pages under the core data room page will be shown.

5. Configure sharing settings (Password, Email verification, Timeline)

Papermark offers robust link settings to secure your data room:

1. In your Papermark dashboard, find your connected Notion data room.
2. Click on "Create New Link" to generate a shareable URL.
3. Configure the link settings:
   • Set a custom link name for easy identification.
   • Enable "Require email to view" for visitor tracking.
   • Set an expiration date if needed.
   • Choose whether to allow downloading of documents.
   • Enable password protection for an extra layer of security.

Protect your Notion Data Room

6. Connect custom domain

Type in the custom domain you want to use for this particular link. Remember, it has to be a domain you own and have control over.

Than add desired domain

7. Share your data room

1. Copy the generated Papermark link.
2. Share this link with authorized parties via secure channels.
3. If you've set a password, communicate it separately through a secure method.

8. Track time and views in Notion Data Room

Papermark provides detailed analytics on your data room usage:

1. In your Papermark dashboard, navigate to the analytics section.
2. View metrics such as:
   • Number of views
   • Time spent on each document
   • Visitor information (if email collection is enabled)

Benefits of Using Papermark for Your Notion Data Room

Papermark significantly enhances the functionality and security of your Notion data room:

1. Enhanced Security: Password protection and customizable access controls keep your sensitive information safe.

2. Detailed Analytics: Track who views your documents and how they interact with them, providing valuable insights.

3. Customizable Sharing: Set expiration dates, require emails, and control download permissions for each link.

4. Seamless Integration: Your Notion content remains editable while Papermark handles secure sharing and tracking.

5. Professional Presentation: Papermark provides a clean, branded interface for your data room, enhancing your company's image.

6. Version Control: Updates to your Notion pages are automatically reflected in the shared link, ensuring viewers always see the latest information.

7. Compliance Support: Features like access logs and controlled sharing help maintain compliance with data protection regulations.

8. Simplified Collaboration: Share complex data structures easily without granting direct access to your Notion workspace.

FAQ

Conclusion

Creating a data room in Notion and sharing it through Papermark combines the organizational power of Notion with the security and analytics capabilities of Papermark. This solution offers a flexible, secure, and professional way to share sensitive information with stakeholders, clients, or team members. By following this guide, you can create a robust data room that not only organizes your information effectively but also provides you with control and insights into how that information is accessed and used.