How to Transition from Dropbox to Papermark

Ready to move beyond Dropbox's 250GB folder limits and basic sharing features? This guide will walk you through migrating to Papermark, ensuring proper handling of your files while unlocking professional document tracking and analytics.

Learn why businesses are switching from Dropbox's storage-focused approach to Papermark's comprehensive document engagement platform.

What you need to know about migrating from Dropbox

• Dropbox has a 250 GB folder size limit for downloads
• Folders with more than 10,000 files cannot be downloaded at once
• Downloaded files are separate from your Dropbox account
• All sharing settings need to be reconfigured after migration
• Links will need to be updated after migration

Step 1: Download your Dropbox content

1. Log in to dropbox.com
2. For individual files:
   • Hover over the file you want to download
   • Click the checkbox next to it
   • Click "Download"

For multiple files or folders:

1. Select multiple items using checkboxes
2. Click "Download"
3. Files will be downloaded as a .zip file

Important limitations:

• Folders must be under 250 GB (uncompressed)
• Maximum of 10,000 files per download
• Downloads go to your computer's default download folder

Step 2: Prepare your files for Papermark

Before uploading to Papermark, organize your files. Papermark supports:

• PDF documents (.pdf)
• Microsoft Office files (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
• Spreadsheets (.csv, .ods)
• Images (.png, .jpg, .jpeg)
• Videos (.mp4, .mov, .avi, .webm)
• CAD files (.dwg, .dxf)
• Compressed files (.zip)
• And more

Start your migration to Papermark

Step 3: Upload to Papermark

1. Log in to your Papermark account
2. Navigate to "Documents" in the sidebar
3. Click "Add Document" in the top right corner

4. You can then:
   • Upload individual files by clicking or dragging
   • Create folders to organize your documents
   • Upload multiple files simultaneously
   • Maintain folder structure when dragging folders

The Documents page shows you all your files in one place, with details like:

• Number of folders and documents
• Creation dates
• View counts
• Quick access to sharing options

Step 4: Set up secure sharing

1. Configure document settings:

   • Set up viewing permissions
   • Enable watermarking if needed
   • Configure access controls
   • Set expiration dates

2. Create data rooms (if needed):

   • Click "New Data Room"
   • Organize documents into folders
   • Set granular permissions
   • Enable NDA requirements

Dropbox vs Papermark comparison

Use cases for migration

• Startups: Share pitch decks and company documents with enhanced tracking
• Sales teams: Track document engagement and viewer behavior
• Legal teams: Secure sensitive documents with watermarking and NDAs
• Marketing teams: Share and track marketing materials with analytics
• Consultants: Professionally present and track client deliverables

Try Papermark's advanced features

FAQ

Conclusion

Transitioning from Dropbox to Papermark opens up new possibilities for secure document sharing and analytics. While Dropbox excels at basic file storage and sharing, Papermark provides specialized features for professional document sharing, tracking, and security. The migration process is straightforward, and the benefits of enhanced document control and analytics make it a worthwhile upgrade for businesses and professionals.