How to Transition from Intralinks to Papermark

Tired of Intralinks' custom pricing complexity, enterprise-level implementation times, and dated UI? This guide will walk you through migrating to Papermark, where you'll get transparent €99/month pricing, 3-minute setup, and a modern interface that doesn't require extensive training.

Learn why businesses are switching from Intralinks' enterprise complexity to Papermark's streamlined platform with unlimited data rooms, storage, and page-level analytics.

What you need to know about migrating from Intralinks

• Bulk downloads require specific permissions
• Downloads are limited by file size and quantity
• Document access requires plugin installation
• Watermarking settings need manual reconfiguration
• All sharing settings need to be recreated after migration

Step 1: Export your Intralinks content

1. For bulk downloads in VDRPro:

   • Navigate to the workspace
   • Select documents or folders to download
   • Click "Download" in the toolbar
   • Choose download options:
     • Download as ZIP
     • Include document metadata
     • Apply document protection
   • Wait for download preparation
   • Download when ready

2. For individual documents:

   • Navigate to the document
   • Click the download icon
   • Select download format
   • Choose protection settings
   • Download the file

Important notes:

• Bulk downloads require Download Manager plugin
• Some files may require format conversion
• Protected documents maintain watermarks
• Downloads include audit trail information

Step 2: Prepare your files for Papermark

Before uploading to Papermark, organize your files. Papermark supports:

• PDF documents (.pdf)
• Microsoft Office files (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
• Spreadsheets (.csv, .ods)
• Images (.png, .jpg, .jpeg)
• Videos (.mp4, .mov, .avi, .webm)
• CAD files (.dwg, .dxf)
• Compressed files (.zip)
• And more

Start your migration to Papermark

Step 3: Upload to Papermark

1. Log in to your Papermark account
2. Navigate to "Documents" in the sidebar
3. Click "Add Document" in the top right corner

4. You can then:
   • Upload individual files by clicking or dragging
   • Create folders to organize your documents
   • Upload multiple files simultaneously
   • Maintain folder structure when dragging folders

The Documents page shows you all your files in one place, with details like:

• Number of folders and documents
• Creation dates
• View counts
• Quick access to sharing options

Step 4: Set up secure sharing

1. Configure document settings:

   • Set up viewing permissions
   • Enable watermarking if needed
   • Configure access controls
   • Set expiration dates

2. Create data rooms (if needed):

   • Click "New Data Room"
   • Organize documents into folders
   • Set granular permissions
   • Enable NDA requirements

Intralinks vs Papermark comparison

Use cases for migration

• Investment firms: Share pitch decks with better tracking and analytics
• Sales teams: Distribute materials without plugin requirements
• Legal teams: Maintain document security with simpler controls
• Marketing teams: Track engagement without technical barriers
• Consultants: Share deliverables with professional presentation

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FAQ

Conclusion

Transitioning from Intralinks to Papermark simplifies your document sharing workflow while maintaining enterprise-grade security. While Intralinks focuses on complex enterprise features, Papermark provides a modern, intuitive platform that's powerful yet easy to use. The migration process is straightforward, and the benefits of improved usability and comprehensive document insights make it a valuable upgrade for businesses of all sizes.