How to Transition from Notion to Papermark

Making the switch from Notion to Papermark can enhance your document sharing capabilities with professional features like engagement analytics and dynamic watermarking. This guide will walk you through migrating your content efficiently.

What you need to know about migrating from Notion

Content can be exported in multiple formats (PDF, HTML, Markdown & CSV)
Different export options are available for pages vs. databases
Business and Enterprise plans have additional export features
Exports include images and other assets
Form views cannot be exported directly

Step 1: Export your Notion content

For individual pages (Desktop):
- Click the "•••" menu in the upper right corner
- Choose "Export" from the dropdown
- Select your preferred format:
  - PDF (best for direct sharing)
  - HTML (includes comments and maintains formatting)
  - Markdown & CSV (best for migration)

Notion Export Interface

Export options to consider:
- Include subpages (Business/Enterprise plans)
- Include content (files and images)
- Page format selection for PDFs
- Scale percentage adjustment
For databases:
- Full-page databases export as CSV files
- Individual database pages export as Markdown
- Export from Table view instead of Form view
- Callout blocks export as HTML

Notion Database Export

Step 2: Prepare your files for Papermark

Before uploading to Papermark, organize your exported files. Papermark supports:

PDF documents (.pdf)
Microsoft Office files (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
Spreadsheets (.csv, .ods)
Images (.png, .jpg, .jpeg)
Videos (.mp4, .mov, .avi, .webm)
CAD files (.dwg, .dxf)
Compressed files (.zip)
And more

Step 3: Upload to Papermark

Log in to your Papermark account
Navigate to "Documents" in the sidebar
Click "Add Document" in the top right corner

Papermark Documents Interface

You can then:
- Upload individual files by clicking or dragging
- Create folders to organize your documents
- Upload multiple files simultaneously
- Maintain folder structure when dragging folders

Papermark Upload Interface

Step 4: Set up your data rooms

Create a new data room:
- Click "New Data Room"
- Name your data room
- Add a description (optional)

Papermark Data Room Interface

Organize your documents:
- Create folders to match your Notion structure
- Upload documents to specific folders
- Set viewing permissions

Papermark Data Room Organization

Notion vs Papermark comparison

Feature	Notion	Papermark
Document sharing	Basic page sharing	Professional sharing with analytics
Export options	Multiple formats, some plan restrictions	Native document handling
Analytics	Basic page analytics	Detailed engagement tracking
Security	Basic access controls	Dynamic watermarking and NDA support
Data rooms	Manual folder organization	Purpose-built data rooms
Professional features	Workspace-focused	Document sharing-focused
File handling	Requires export for sharing	Direct file sharing and tracking

Use cases for migration

Investment teams: Share pitch decks with engagement analytics
Sales teams: Track prospect engagement on materials
Due diligence: Create professional data rooms
Legal teams: Secure document sharing with audit trails
Client portals: Share documents with branded experience

FAQ

Conclusion

Transitioning from Notion to Papermark offers an opportunity to upgrade your document sharing workflow with professional features while maintaining organization. With Papermark's intuitive interface and powerful analytics, you can manage your documents more effectively and gain valuable insights into document engagement.