How to Transition from SharePoint to Papermark

Making the switch from SharePoint to Papermark can significantly improve your document sharing experience while maintaining professional-grade security. This guide will walk you through the process of migrating your content efficiently.

What you need to know about migrating from SharePoint

SharePoint has specific download limitations and requirements
Different browsers support different features
File and folder size limits apply to downloads
Migration can be done in batches if needed
Papermark offers modern alternatives to SharePoint's features

Step 1: Export your SharePoint content

For individual files:
- Select files by clicking the circle check box next to each item
- Click "Download" in the top navigation
- Or right-click and select "Download"
For multiple files:
- Select multiple files using the checkboxes
- Hold Shift to select a range of files
- Use CTRL + A to select all files in a folder
- Click "Download" to get a ZIP archive

Important limitations to note:

File size limit: 250GB per file
Total files limit: 10,000 files
Folder size limit: 10,000 files
Compressed files: 10GB per ZIP, 20GB overall
Files with sensitivity labels or IRM > 4MB need separate downloads

SharePoint Download Interface

Step 2: Prepare your files for Papermark

Before uploading to Papermark, organize your files. Papermark supports:

PDF documents (.pdf)
Microsoft Office files (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
Spreadsheets (.csv, .ods)
Images (.png, .jpg, .jpeg)
Videos (.mp4, .mov, .avi, .webm)
CAD files (.dwg, .dxf)
Compressed files (.zip)
And more

Step 3: Upload to Papermark

Log in to your Papermark account
Navigate to "Documents" in the sidebar
Click "Add Document" in the top right corner

Papermark Documents Interface

You can then:
- Upload individual files by clicking or dragging
- Create folders to organize your documents
- Upload multiple files simultaneously
- Maintain folder structure when dragging folders

Papermark Upload Interface

Step 4: Set up your data rooms

Create a new data room:
- Click "New Data Room"
- Name your data room
- Add a description (optional)

Papermark Data Room Interface

Organize your documents:
- Create folders to match your SharePoint structure
- Upload documents to specific folders
- Set viewing permissions

Papermark Data Room Organization

SharePoint vs Papermark comparison

Feature	SharePoint	Papermark
File size limits	250GB per file	Up to unlimited (plan dependent)
Bulk downloads	Limited by browser, complex for large sets	Simple drag-and-drop bulk uploads
Document sharing	Complex permission system	Intuitive link sharing with granular controls
Analytics	Basic usage statistics	Detailed engagement analytics per page
Setup time	Complex IT setup required	Instant setup, no IT needed
Modern interface	Traditional enterprise UI	Modern, intuitive design
Browser support	Limited features in some browsers	Full features across all modern browsers

Use cases for migration

Document sharing: Share files externally without complex permissions
Sales teams: Track engagement on sales materials
Marketing teams: Distribute and monitor marketing content
Client portals: Create branded document sharing experiences
Project collaboration: Share and track project documentation

FAQ

Conclusion

Transitioning from SharePoint to Papermark offers an opportunity to modernize your document sharing workflow while maintaining professional security and control. With Papermark's intuitive interface and powerful features, you can manage your documents more efficiently without the complexity of SharePoint.