Top 10 SharePoint alternatives for data rooms in 2025

Many businesses rely on SharePoint for data rooms because of its familiar Microsoft interface, seamless Office integration, and enterprise-grade security.

However, specialized data room solutions now offer distinct advantages for due diligence, M&A processes, and sensitive document sharing.

This guide explores 10 SharePoint alternatives that provide enhanced analytics, specialized security features, and streamlined workflows specifically designed for data room functionality.

Papermark

Website: papermark.com

Papermark is an open-source document sharing and analytics platform that provides comprehensive tracking capabilities while maintaining data privacy and control. Perfect for sales teams, marketers, and businesses requiring detailed document insights.

Papermark key features

Unlimited data rooms

Papermark allows you to create as many data rooms as needed without restrictions. This flexibility is essential for businesses managing multiple projects, deals, or client relationships simultaneously. Unlike many competitors that limit the number of data rooms based on your subscription tier, Papermark provides unlimited data rooms even on the free plan, making it ideal for growing organizations.

Page-by-page analytics

Papermark's page-by-page analytics provide detailed insights into how viewers interact with your documents. Track viewing time, engagement metrics, and navigation patterns for each page, helping you understand which content resonates most with your audience. This granular data enables data-driven decision-making and content optimization.

Real-time notifications

Stay informed with instant alerts when documents are viewed. Papermark's real-time notification system ensures you never miss important document activity, allowing you to respond promptly to viewer engagement. This feature is particularly valuable during time-sensitive processes like due diligence or sales negotiations.

Viewer insights

Gain detailed information about who views your documents, including their identity, location, and viewing patterns. Papermark's viewer insights provide comprehensive profiles of document visitors, helping you understand your audience and tailor your approach accordingly.

Custom branding

Create a professional appearance with white-label options that allow you to customize the viewing experience with your company's branding. Papermark's custom branding features include custom domains, logos, colors, and email templates, ensuring a consistent brand experience throughout the document sharing process.

Self-hosting

Maintain complete control over your data and infrastructure with Papermark's self-hosting option. This feature is particularly valuable for organizations with strict data sovereignty requirements or those operating in highly regulated industries. Self-hosting allows you to deploy Papermark on your own servers while maintaining all the platform's powerful features.

Access controls

Manage document access with precision using link expiration and email verification options. Papermark's access controls allow you to set specific viewing permissions, restrict downloads, and enforce authentication requirements, ensuring your sensitive documents remain secure and accessible only to authorized parties.

Dynamic watermarking

Protect your sensitive information with dynamic watermarking that automatically adds viewer information to documents. This feature helps prevent unauthorized sharing and ensures accountability when documents are accessed, adding an extra layer of security for confidential information.

Papermark pricing

• Free Plan: Full features for individual users
• Starter: €24/month - Team collaboration features
• Business: €59/month - Advanced analytics and API access
• Data Rooms: €99/month - Specialized data room features
• Enterprise: Custom pricing - Self-hosting and dedicated support

Papermark user reviews

⭐️⭐️⭐️⭐️⭐️ 5/5 on G2

• "Perfect alternative to SharePoint with better pricing"
• "Great analytics and easy to use interface"
• "Full branding with custom domain is amazing"

Highly rated and supported by over 5000 customers and users for its user-friendly interface, robust features, and exceptional customer support.

Try Papermark Data Rooms

DocSend

Website: docsend.com

DocSend, owned by Dropbox, is a professional document analytics platform that helps teams track and secure their most important documents. It's particularly popular among investment firms and sales teams.

DocSend features

• Advanced analytics: Detailed page-by-page engagement metrics
• Viewer tracking: Know exactly who viewed your documents
• Access controls: Password protection and link expiration
• Workspace analytics: Team-wide document performance insights
• Dropbox integration: Seamless connection with Dropbox storage
• Custom branding: Professional presentation with branded viewing experience
• Document insights: Real-time notifications and engagement data
• Version control: Update documents without changing links

DocSend pricing

• Personal: $15/month - Core tracking features
• Standard: $65/month - Enhanced security and analytics
• Advanced: $250/month - Full platform access
• No free plan available

Note: For the most up-to-date pricing information, please visit the DocSend website.

DocSend reviews

"Industry standard for investor deck sharing"

iDeals

Website: idealsvdr.com

iDeals is a leading provider of virtual data rooms, known for its high security and advanced features tailored for M&A, real estate, and legal industries.

iDeals features

• Military-grade security: 256-bit encryption and advanced protection
• Comprehensive audit trails: Detailed activity reports and tracking
• Intuitive interface: No training required for new users
• 24/7 customer support: Dedicated project managers
• Q&A module: Built-in communication tools for due diligence
• Dynamic watermarking: Protect documents with viewer information
• Granular permissions: Fine-tune access controls for each document
• Mobile access: View documents on any device

iDeals pricing

• No public pricing available
• Custom quotes based on client needs

Note: For the most up-to-date pricing information, please visit the iDeals website.

iDeals reviews

"Strong security features with comprehensive tracking"

Digify

Website: digify.com

Digify offers a secure document sharing solution with a focus on protecting sensitive information during financial transactions and intellectual property management.

Digify features

• Document security: Advanced protection for sensitive files
• Virtual data rooms: Dedicated spaces for secure document sharing
• Track document access: Monitor who views your documents
• Automated watermarks: Dynamic watermarks with viewer information
• Cloud-based security: Access documents from anywhere
• Access controls: Manage who can view, download, or print
• Activity tracking: Monitor document engagement
• Mobile-friendly interface: Access on any device

Digify pricing

• Pro: $189/month (1 user)
• Team: $480/month (3 users)
• Business: Custom pricing
• No free plan available

Note: For the most up-to-date pricing information, please visit the Digify website.

Digify reviews

"Easy to use with strong document protection"

"The application is fairly simple & easy to use. It didn't take a lot of learning to get up to speed."

Box

Website: box.com

Box provides enterprise-level document tracking and security features, ideal for large organizations requiring detailed content analytics. Their platform focuses on secure content management with robust tracking capabilities.

Box features

• Advanced analytics: Detailed usage and engagement tracking
• Security controls: Enterprise-grade security with encryption
• Collaboration tools: Team workspace with real-time tracking
• Version history: Track document changes and updates
• Custom reports: Comprehensive analytics dashboard
• Access stats: Detailed viewer tracking and permissions
• Integration suite: Works with major enterprise platforms
• Compliance features: HIPAA, GDPR, and FedRAMP compliant

Box pricing

• Starter: $18/user/month - Basic features and tracking
• Business: $30/user/month - Advanced features and analytics
• Business plus: $42/user/month - Enhanced security and controls
• Enterprise: Custom pricing - Full platform capabilities

Note: For the most up-to-date pricing information, please visit the Box website.

Box reviews

"Excellent for enterprise document management with comprehensive tracking"

"Strong security features with good tracking capabilities"

"It provides me with enough storage space for my files. It is easy to use and connect to via my laptop or mobile phone."

Firmex

Website: firmex.com

Firmex is a secure data room platform ideal for managing due diligence and M&A processes.

Firmex features

• Secure document sharing: Enterprise-grade security
• Customizable permissions: Granular access controls
• Detailed activity tracking: Comprehensive audit trails
• 24/7 support: Dedicated customer service
• Dynamic watermarking: Protect documents with viewer information
• Project management tools: Streamline due diligence processes
• Q&A module: Built-in communication tools
• Mobile access: View documents on any device

Firmex pricing

• Custom pricing based on project requirements
• Typically higher than mid-market solutions
• Enterprise plans available for large organizations

Note: For the most up-to-date pricing information, please visit the Firmex website.

Firmex reviews

"Robust security with comprehensive tracking"

"Inviting people is easy and straightforward and setting permissions"

Intralinks

Website: intralinks.com

Intralinks is a well-established provider of secure virtual data rooms, known for its robust security measures and advanced features that cater to complex transactions like M&A and large-scale financial deals.

Intralinks features

• High-level encryption: Advanced security protocols
• Detailed activity tracking: Comprehensive reporting
• Advanced permissions: Granular access controls
• Enterprise integration: Works with major business systems
• Q&A management: Built-in communication tools
• Audit trails: Detailed activity logs
• Mobile access: View documents on any device
• Custom branding: White-label options

Intralinks pricing

Get a quote

Note: For the most up-to-date pricing information, please visit the Intralinks website.

Intralinks reviews

"Industry standard for large M&A transactions"

"Easy and relatively secure way to transmit files"

Ansarada

Website: ansarada.com

Ansarada is a data room platform that uses AI to streamline due diligence and M&A processes.

Ansarada features

• AI-powered organization: Smart document management
• Advanced security: Enterprise-grade protection
• Q&A management: Built-in communication tools
• Real-time reporting: Comprehensive analytics
• Mobile access: View documents on any device
• Custom branding: White-label options
• Audit trails: Detailed activity logs
• Integration options: Works with major business systems

Ansarada pricing

The price varies based on duration and the size you need. It starts with 479, monthly for 250 mb. You can explore the tool for free, and won't pay until you invite your first external user.

Note: For the most up-to-date pricing information, please visit the Ansarada website.

Ansarada reviews

"AI features streamline due diligence processes"

"Very easy to use from a dataroom manager persepective."

SecureDocs

Website: securedocs.com

SecureDocs offers a straightforward and secure data room platform for due diligence and M&A processes.

SecureDocs features

• Secure document sharing: Enterprise-grade security
• Customizable permissions: Granular access controls
• Audit trails: Detailed activity logs
• Simple pricing model: Flat-rate pricing
• Q&A module: Built-in communication tools
• Mobile access: View documents on any device
• Custom branding: Limited white-label options
• Activity tracking: Basic engagement metrics

SecureDocs pricing

• Standard plan: $250/month - Flat rate for unlimited users
• Enterprise: Custom pricing - Advanced features and support
• No free plan available

Note: For the most up-to-date pricing information, please visit the SecureDocs website.

SecureDocs reviews

"Simple and effective data room solution"

"Good value for small to medium-sized deals"

ShareVault

Website: sharevault.com

ShareVault offers a secure data room solution for due diligence, M&A, and other business processes.

ShareVault features

• Secure document sharing: Enterprise-grade security
• Advanced security features: Comprehensive protection
• Customizable branding: White-label options
• Detailed reporting: Comprehensive analytics
• Mobile access: View documents on any device
• Audit trails: Detailed activity logs
• Q&A module: Built-in communication tools
• Integration options: Works with major business systems

ShareVault pricing

• Custom pricing based on project requirements
• Typically higher than mid-market solutions
• Enterprise plans available for large organizations

Note: For the most up-to-date pricing information, please visit the ShareVault website.

ShareVault reviews

"Good security features with comprehensive tracking"

"Accessibility and GUI. It is easy to interact with."

Conclusion

The data room software market continues to evolve, with new features and capabilities being added regularly. While Papermark offers an excellent free and open-source option, each tool has its strengths for specific use cases and organizational needs.

Remember that most of these tools offer free trials, so it's worth testing a few options before making a final decision. Consider your specific needs around budget constraints, security requirements, integration needs, team size, use case specifics, and analytics requirements.

Try Papermark Data Rooms