How to set an expiration date on your link?

Setting an expiration date on your links in Papermark allows you to control how long users can access your shared documents and data rooms. This guide will walk you through the steps to set up an expiration date for your links.

What is an expiration date?

An expiration date is a feature that allows you to specify a date and time after which the link will no longer be accessible. This ensures that access to your sensitive information is limited to a specific timeframe.

Accessing the Expiration Date Feature

1. Log into your Papermark account.
2. Navigate to the document or data room link you want to secure.
3. Click on the "Settings" tab for the specific link.

Enabling the Expiration Date

1. In the link settings page, scroll down to find the "Expiration Date" section.
2. Toggle the switch to enable the expiration date feature.
3. A date and time input field will appear.

Setting the Expiration Date

1. Click on the date and time input field.
2. Select the desired expiration date and time.
3. Click "Save" to apply the changes.

Managing the Expiration Date

You can update or remove the expiration date at any time:

1. Navigate to the "Expiration Date" section in the link settings page.
2. Adjust the date and time as needed or toggle the switch to disable the expiration date.
3. Click "Save" to update the settings.

Visual expiration indicator and quick extend

You don't have to remember every expiration date manually. Papermark shows a color-coded expiration indicator next to every link so you always know what's about to expire.

What you'll see:

• Green: more than 7 days until expiration
• Yellow / amber: link expires within 7 days
• Red: link is expired and no longer accessible to viewers
• Gray: no expiration set

The indicator appears in both the links list view and the link detail view, so you can spot soon-to-expire links at a glance.

Quick extend an expiring link

When you hover over an expiring link, a Quick extend option appears next to the indicator. Click it and choose:

• +7 days
• +30 days
• +90 days
• Custom date

The new expiration applies instantly without opening the full link settings. This is handy when a deal is dragging on and you need to keep access alive for a few more days.

If the link has already expired, you can also re-enable it from the same menu by setting a new expiration date.

Best Practices for Using Expiration Dates

• Set Clear Timeframes: Choose expiration dates that align with your project timelines and access needs.
• Inform Users: Notify users about the expiration date to avoid confusion.
• Combine with Other Security Features: Use expiration dates in conjunction with other security features like password protection and email capture for enhanced security.
• Regularly Review: Periodically review your expiration dates to ensure they are still relevant and necessary.

Set Expiration Date Now

Conclusion

Setting an expiration date on your links in Papermark is a simple yet effective way to control access to your shared documents and data rooms. By following these steps, you can ensure that access to your sensitive information is limited to a specific timeframe.

For more information on securing your documents, check out our articles on document analytics and feedback from visitors. If you have any questions or need further assistance, please contact our support team.