How to disable printing for shared documents and data rooms?

Printing a document is a fast way for sensitive content to leave a controlled environment. Papermark lets you disable printing on any link, so viewers can't trigger their browser's print function from inside the viewer. Combined with watermarks and download restrictions, it gives you another layer of leakage protection.

Disable printing is available on the Business plan and above. It works for both document links and data room links.

What disable printing does

When the setting is on:

• Viewers cannot use the browser's print menu inside the document viewer
• Keyboard shortcuts (Cmd+P, Ctrl+P) are intercepted
• If a viewer tries to print, they see a polite "Printing is disabled for this document" message
• The setting works for every document type previewable in Papermark, including PDFs, PowerPoint, Keynote, and Notion pages

It does not prevent screenshots. For screenshot deterrence, combine with dynamic watermarks so any captured image carries identifying information back to the viewer.

Step-by-step: disable printing on a link

For a document link

1. Log into Papermark.
2. Open the document.
3. Go to the Links tab and click into the link settings.
4. Find Disable printing and toggle it on.
5. Save the link.

For a data room link

1. Open the data room.
2. Click the Links tab.
3. Open the link settings.
4. Toggle Disable printing on.
5. Save the link.

The setting applies the moment you save and affects all future viewing sessions for that link.

Disable printing on your links

When to use disable printing

• Investor decks: prevent printed copies from circulating in offices.
• Legal contracts under negotiation: keep markup confidential until terms are agreed.
• HR documents: salary bands, performance reviews, or org charts shouldn't end up in a printer queue.
• Confidential financials: combine with watermarks so any leak is traceable.
• NDA-protected content: make printing one more barrier on top of the agreement.

Combine with other security settings

Disable printing works best as part of a layered approach:

Combine with	Why
Watermarks	Identifying mark on every page even if a viewer captures a screenshot
Disabled downloads	Block the most obvious path to a local copy
Email verification	Ensure the viewer is who they say they are
NDA requirement	Legal agreement on top of technical controls
Expiration date	Time-limit access to reduce exposure
Granular permissions	Restrict which files each viewer can see

For a full set of controls, see link permissions.

What viewers see when printing is disabled

If a viewer presses Cmd+P or selects Print in their browser, Papermark shows:

Printing is disabled for this document. Contact the document owner if you need a copy.

The browser print preview is blocked, so viewers can't generate a print-to-PDF copy that way either.

Frequently asked questions

Related guides

• Dynamic document watermark
• How to allow document downloads for viewers
• Link permissions
• How do link presets work in Papermark

Need help? Contact support@papermark.com or use the in-app chat.